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What exactly is proper Monitoring and Controlling of a project?

If you are a project manager or a team member of a project you must have of course come across these terms. “Monitoring and controlling” is the processes that identifies potential problems in a timely manner and carries out corrective actions, to effectively manage the implementation of the project when required. The performance of the project is observed and measured on a regular basis in order to identify any variances from the management plan of the project.

Monitoring and controlling includes

• Determining the ongoing activities of the project
• Supervising the project variables like cost, effort, alongside the project performance baseline and the project management plan
• Recognizing the appropriate corrective actions needed to address issues and risks

If you are dealing with multi-phase projects, the monitoring and control process comes in handy when you need feedback between project phases.
Project maintenance is an ongoing process, and it includes

• Continuing support of end-users
• Correction of errors
• Updates of the software over time

• Regularly assessing of Project Work

  Recurrent assessing of the project development in relation to the scope, targets, timeline of the project and budget contribute to ensuring project success

• Have Integrated Change Control

  Keep track of the changes of the timeline and budgetary concerns. As even well-planned projects need to change from time to time this is a key task that must be dealt with. Also keep in mind that the larger the project the more change there typically is.

• Secure the documentation related to completed parts

  Maintaining the documentation related to completed parts of the project is essential as you step forward through each phase. Re-visiting other process groups to and making sure that goals have been met is needed as the project continues toward completion.

• Effective communication

  Maintaining effective communication with all the stakeholders is important as it keeps everyone updated and engaged in the project’s success.

• Keep track of budget changes

  Many factors can influence the cost throughout the project timeline. As budget is usually the limiting factor, keeping track of budget changes is important.

• Quality Controlling

  Calculating and maintaining reports on quality control issues are essential to support the accurateness and responsiveness of the project

• Report Performance

  Collecting and reporting performance data is important to complete proper forecasting with regard to timeline and phasing. Keeping stakeholders aware of team progress toward benchmark goals supports positive project relations.

• Identify Risks

  Tracking risk and responding properly to is important for effective progresses of the project.